Project Administrator II

At Trane Technologies^TM  and through our businesses including Trane^® and Thermo King^®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

Trane has a new exciting opportunity to join our organization as a Project Administrator in our Livonia, MI Equipment group. 

Under moderate supervision, this position works closely with Project Manager(s), and is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. From project award through close-out, portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.

Responsibilities include the following and other duties may be assigned:

• Responsible for general administrative functions to support the Sales process.
• Responsible for issuing purchase orders and reconciling purchase order issues for enabling.
• Process documents for service claims sales allowances, retrofit, and labor warranty.
• Logs service start-up and service work requirements in job tracking system.
• Communicates effectively with other team members concerning project management process.
• Pulls job credit number and assist with credit supplement processing.
• Obtains Trane and vendor estimated ship dates and update appropriate schedules.
• Assists with communication to customers regarding shipping updates.
• Forwards warranty standard documents to customers.
• Manages receipt of installation operation and maintenance manuals (IOMs).
• Distributes IOM’s to customers.
• Assists with distribution and receipt of submittals.
• Responsible for general administrative functions to support the equipment fulfillment process.
• Communicates with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff. 
• Compares estimated ship dates with contractors project schedule. 
•  Ensures compliance with internal equipment ordering processes.
• Responsible for maintaining the accuracy of the forecasted cost at completion.
• Controls expenses by monitoring assigned project budget. 
• Oversees the following: preparation of Trane material and vendor orders; recording the receipt of materials and approving payments.
• Responsible for entering equipment orders and issuing purchase orders for vendor orders.
•  Generates work orders for equipment start-ups.
• Responsible for project cash-flow management. 
• Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and assigned staff. 
• Establishes a professional relationship with the customer and interfaces constantly to maintain accurate status reports and project reviews. 
• Flexibility to work overtime/weekends, as required.

Qualifications: 

• ·     High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.